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Abstract Submission Deadline
Extended to Thursday 12 May

Key Dates

Wednesday 16 February 2022 – Abstract Submissions Open
Thursday 12 May 2022 – Abstract Submission Deadline
Tuesday 21 June 2022 – Accepted Abstract Author’s Notified
Tuesday 5 July 2022 – Presenting Author Acceptance & Registration Deadline

Please note if your Abstract is accepted you MUST confirm your participation by the deadline, Tuesday 5 July 2022. You will also need to register for the meeting by 5 July 2022. Note: there are no discounted registration fees available for abstract presenters.

Abstract themes:

Abstracts will be accepted for the following themes. You will need to nominate the theme during the abstract submission process.

– Andrology
– Benign Prostate Hyperplasia and Male Lower Urinary Tract Symptoms
– Emergency – Trauma
– Emergency – Non-Traumatic
– Epidemiology
– Female Urology
– Imaging
– Infection and Inflammation
– Neuro-Urology and Urodynamics
– Oncology – Adrenal Tumours
– Oncology – Bladder and Upper Urinary Tract Urothelial Cancer
– Oncology – Renal Tumours
– Oncology – Penile Cancer
– Oncology – Prostate Cancer
– Oncology – Testicular Cancer
– Paediatric Urology
– Reconstructive Urology
– Renal Transplantation and Dialysis Access
– Technology
– Training and Education
– Urolithiasis

Submission process

Step 1: Creating an account/logging into the Abstract Submission Portal

To begin, click on the SUBMIT ABSTRACT button below.

SUBMIT ABSTRACT

If you have not done so previously, you must create an account to sign into the Abstract Submission Portal. A valid email address and password (of at least 6 characters in length) are required to create an account.

Step 2: Contact Information

The Contact Information page will allow you to enter, review and update your contact information for submissions. It is important to keep these details up to date – they can be updated at any time.

You will need to supply a valid email address that you check regularly as all communications will be sent to this address.

To update/create the details you will need to select CONTACT INFORMATION and then CREATE/EDIT CONTACT DETAILS. When your contact information has been entered, click SUBMIT and your details will be saved.

After submitting your contact details, proceed to the ABSTRACT SUBMISSION tab at the top of the portal.

Step 3: Abstract Submission

To begin your submission, download the Abstract Submission Guidelines available on the homepage of the Abstract Submission Portal. Next, select ABSTRACT SUBMISSION in the menu tab. At any time in the process, you can click the SAVE AS DRAFT button to save your incomplete submission and return to it later.

Key Points for Abstract Submissions

Abstract Title

Your title must not exceed 30 words.

Theme

You must select ONE option from the drop-down menu.

Presenting Author

The presenting author must attend the Meeting. Please fill in the appropriate information. If you wish to remove an author, you will need to click the X icon in the right-hand corner of the desired author box.

Abstract Upload

To upload your abstract/s, you will need to select BROWSE, choose the appropriate file, and then click CONTINUE.

Save as Draft

At any time in the process, you can click the Save As Draft button to save your incomplete submission and return to it later. The saved abstract will appear on the View/Edit Abstracts page.

Review

The Review section will give you an overview of your submission and will identify sessions that are not yet completed. You must revisit these sections and complete them before you can submit your abstract. Once all sections are complete, you can submit your abstract in the Submit section.

Submitting – add more abstracts

Please ensure you have read and understood the terms and conditions. Then tick the I agree check box and select SUBMIT. If you wish to submit more than one abstract, you will need to select ABSTRACT SUBMISSION.

All required information must be provided before the user can submit the abstract. You must select CONTINUE after each section to move to the next stage.

If you wish to revisit any page, select the appropriate button on the left side menu.

Please note:

  1. All abstracts must be prepared according to the guidelines provided. Incomplete or incorrect submissions will be returned to the author and must be re-submitted immediately in the correct format to be considered for inclusion in the program.
  2. You will be able to access the portal account to view completed abstracts and upload new abstract submissions until Thursday 12 May 2022. After this date, abstracts will be published exactly as they are submitted.
  3. If you need to make any changes to successfully submitted abstracts, including replacing the abstract, please email the Program Coordinator.
  4. Abstracts must be submitted by the presenting author who should complete all fields on the online submission form.
  5. Submission of your abstract/s implies you have read, understood, and comply with the Terms and Conditions as outlined in the presenter portal.

Abstracts

Download the Abstract Submission Guidelines and Abstracts Template and use these to submit your abstract in the required format. Abstracts submitted not using the template will be returned for correction.

Abstract Format

– Text must be in Arial, 10pt font, single-spaced and left-aligned.
– Your text should be no more than 3000 characters (including title, spaces, and tables, graphs and images). Tables, graphs and images are counted as 500 characters.
– Do NOT include authors or affiliations in the abstract.
– Do NOT include references in the abstract.

To submit multiple abstracts, you must complete each submission individually within your existing account. You do not need to create a new account for each submission, instead, multiple submissions are allowed within your account. Once fully submitted you will not be able to delete your abstract/s, add new abstracts, and overwrite submitted abstracts. To overwrite an existing document before you submit either delete the document by clicking the cross in the top right-hand corner, or by selecting BROWSE and uploading a new document. This will overwrite the previous version of the document in the system.

To submit more than one abstract please select ABSTRACT SUBMISSION in the menu tab and complete all of the required fields for every abstract you would like to submit. Please note that your abstract is only submitted after you have accepted the Presenter Terms and Conditions. Presenter Terms and Conditions must be accepted for every abstract you are submitting.

If you have saved an abstract submission as a draft to come back to later, click VIEW/EDIT ABSTRACTS in the menu tab. Here will be a list of all abstracts you have created and submitted. To make further changes to your submission, click EDIT. To view submitted abstract(s) select VIEW.

Confirming your submissions

Please ensure that you have submitted the correct version of your abstract. If you have any concerns, please email the Program Coordinator or call them on +612 9954 4400.

Presentation types

Authors will be required to indicate their preferred presentation format when submitting an abstract.

Select Podium Presentation if you’d like your abstract to be considered first for an oral Presentation.
Select Poster Presentation if you’d like your abstract to be considered only for a poster presentation.
Select Video Presentation if you’d like your abstract to be considered for a video presentation.
Select Nurses Program as your presentation type to submit for the Nurses program.

Presentation format details

Podium presentation

Successful Podium Presenters will be notified of their presentation time in their program allocation email to be sent out after the presenter acceptance deadline of Tuesday 5 July 2022.

Poster presentation

Poster Presenters will be asked to confirm acceptance of their poster by Tuesday 5 July 2022. Full details of the format and display of Posters, including a template, will be communicated to the nominated presenting author thereafter.

Video presentation

Successful Video presenters will need to provide the video file for review, following acceptance of their presentation by Tuesday 5 July 2022. Technical guidelines for the video submission to be provided.

Notification to authors

Notification to Authors on whether the abstract has been accepted will be communicated on Tuesday 21 June 2022. Please note the details provided as the author contact should have been for the nominated main contact for your abstract. All correspondence relating to the submission will be directed to this person, and they should, in turn, distribute to all co-authors.

Publication

Accepted abstracts will be published as a supplement to the International Journal of Urology (IJU) and will be required to assign copyright to IJU. Abstracts will be included in the publication as provided in the abstract submission portal – no edits will be made.

Abstract speaker registration

The invitation to submit an abstract does not constitute an offer to pay travel, accommodation, or registration costs associated with the Meeting. Similarly, no presenter fee is paid to successful participants.

All presenters must register and pay for the Meeting by the deadline of Tuesday 5 July 2022 for the presentation to be included in the Meeting Program. The presenter must be one of the authors of the abstract.